6 Basic DOs and DON’Ts of MicroStation Workspaces

Published on May 1, 2012

At EnvisionCAD we work on a lot of workspaces for our clients across the country.  If you are responsible for the administration of MicroStation for an office of 2 users or 200 users, here are just a few DOs and DON’Ts we would like to share with you.do's and dont's

DO define the variables of standard resource files.  As a minimum make sure the search paths for Cells, Levels, Linestyles, Seed File and Fonts have all been defined at the Corporate level.

MS_CELLLIST
MS_DGNLIBLIST
MS_DESIGNSEED
MS_SYMBRSRC

DO NOT edit any configuration files delivered in a standard install.  We have seen a lot of customized workspaces that have made edits to a standard file such as msdir.cfg or mslocal.cfg.  Instead create a new configuration file that can be copied to a  MicroStation config directory and used as the program launches.  The new configuration file can start with the letter “z” this will ensure that its read last in the folder.  For example “…config\system\zCompanySystem.cfg”

DO define the Workspace System folder  back to the local computer.  When you define _USTN_WORKSPACEROOT to go to your network drive that also will include the System directory.  Add a second variable _USTN_SYSTEMROOT to point the system folder back to your local computer.  This will ensure that the correct system files from the installed version of the software are being used.  If the system files being used are the wrong versions it can have adverse effects on the program.

DO NOT use your User Configuration File (UCF) to set company standards.  I will agree that this is the easiest solution but it is not recommend.  Utilize the Standards and Project configuration files and keep the UCF for items that pertain to each user.  By layering in the Corporate and Project level you can leverage additional benefits of a managed workspace.

DO create roaming profiles for your users.  By default the MicroStation user is stored locally on each computer.  Editing a few key variables will enable each user profile to be stored on the server.  Each user can then keep their toolbars, preferences, function keys, button assignments, AccuDraw shortcuts etc. accessible. If the user moves to a different computer, office or re-installs the software, the user prefs and settings will not be lost.

DO NOT customize yourself into a corner.  Over the years we have seen a number of custom interfaces for MicroStation that have gone too far with the toolbars, tasks, and pull down menus.  Recreating an icon that already exists in MicroStation doesn’t make any sense to us.  Making such drastic changes to the interface will cause the end user to lose productivity  if they ever have to work  outside customized workspace.  Keep the core MicroStation interface intact, do not try to append inside the standard tools and pul-down menus.  Add your new pull-down menus and new tasks outside the standard MicroStation interface.

People also read: 5 Signs You are a MicroStation Dinosaur

What are some of your MicroStation workspaces DOs and DON’Ts?  Please share them with us.

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9 Responses to “6 Basic DOs and DON’Ts of MicroStation Workspaces”

  1. Mark Harrington Says:

    May 2nd, 2012 at 7:33 am

    With respect to the UCF issue, I learned from Bob that to TEST config settings, it is really nice to make the changes thru Workspace….Configuration, which places the settings in your UCF file. Once they are working, just cut them from your UCF file and paste them into the appropriate CFG file! Keeps the changes from adversely affecting unsuspecting users until you’re ready to roll them out.

  2. Pat Coyne Says:

    May 7th, 2012 at 12:12 pm

    Agreed, these are all useful guidelines. The ‘roaming profile’ is addicting, once you use it you’ll never want to be without!

    I would also add to plan for future versions — segregate your configurations by software version including data & resources (cells, dgnlibs, etc). Yes, it adds extra maintenance. Branch off quickly to your version from the start, it’s easier than trying to unravel a ‘mixto-verso’ effect later. It also allows for the graceful de-commissioning of old software versions no longer being used.

    Variation on a theme:
    At each workstation assign the _USTN_SITE variable via a Windows logon script which brings the workstation right to the server for configuration files. It avoids the need for distributing and maintaining ANY config files on the workstations.

  3. Pat Coyne Says:

    May 7th, 2012 at 12:42 pm

    Using the _USTN_SITE suggestion above allows easy switch-over to test your configs off-line and thereby not disrupt others workgroup users. It can also make it easy to take your configs mobile on your laptops.

    Cheers!

  4. Marcus Says:

    May 15th, 2012 at 3:58 am

    Can you elaborate a bit on the roaming profiles? Which are the key variables needed? Thank you.

  5. Bob Mecham Says:

    May 18th, 2012 at 2:54 pm

    Marcus, here is a list of the key variables I define to setup roaming profiles.
    _USTN_USER
    _USTN_USERNAME
    _USTN_USERINT
    _USTN_USERINTNAME
    _USTN_HOMEROOT
    _USTN_HOMEPREFS

    HTH,
    Bob Mecham

  6. Dave Akers Says:

    January 11th, 2013 at 1:56 pm

    What is your suggestion for launching Ustn when you have several different client configs and project configs? I know what I’ve used in the past which works, but I want to see if you have a new improved approach?

    Thanks,
    Dave

  7. Bob Mecham Says:

    January 11th, 2013 at 4:01 pm

    Hi Dave, I personally use icon shortcuts to launch the different client setups I have on my laptop. I have about 20 client workspaces to keep track of all with multiple disciplines and projects so for me the icon option is the only way to go.

    In my previous life as a CAD Manager for an Engineering firm I was using a hidden system config file to kick start the Site Standard / Project workspaces.

    HTH,
    Bob Mecham

  8. Purus Says:

    January 25th, 2016 at 4:52 am

    More than 3 years now! Still cant able to find a good way to export from DWG to DGN.

  9. Sander Says:

    September 26th, 2016 at 12:51 am

    I found, that placing the _USTN_HOMEPREFS files on a network space, makes Microstation react less snappier 🙁

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